About the Role

Our client is an established Syrian company that organizes international exhibitions and conferences in Damascus, including large-scale sector events attended by local and international exhibitors. The Executive Secretary supports the General Manager and the leadership team, keeping correspondence, records and schedules under control through a demanding event calendar. The role sits at the centre of the office: it is the first point of contact for exhibitors, sponsors, suppliers and official bodies, and it carries the paperwork that keeps each event on track. Success means nothing is missed during exhibition season, documents are accurate and retrievable, and management can rely on the office running without supervision.

Key Responsibilities

• Manage the General Manager's calendar, meetings, travel and daily priorities.
• Draft, type and file correspondence, letters, minutes and internal memos in Arabic and English.
• Handle incoming calls, emails and visitors, and route them to the right person.
• Maintain organized records for exhibitors, sponsors, suppliers and contracts, both digital and hard copy.
• Prepare and track event documentation: participation forms, contracts, quotations and invoices.
• Coordinate with venues, service providers and official bodies on approvals, bookings and deadlines.
• Support the on-site registration and organizing team during exhibition and conference periods.
• Produce reports, lists and presentations for management using Word, Excel and PowerPoint.

Required Qualifications

• University degree or equivalent qualification.
• Minimum 3 years of experience as an Executive Secretary, Executive Assistant or Office Manager.
• Advanced practical command of Microsoft Office: Word, Excel, Outlook and PowerPoint.
• Fast, accurate typing in both Arabic and English.
• Arabic as a native language and English at a professional working level, written and spoken.
• Based in Damascus and able to work on-site six days per week.
• Proven ability to manage several files and deadlines at the same time under event-season pressure.

Preferred Qualifications

• Experience in an exhibitions, conferences, events or hospitality organization.
• Working knowledge of Microsoft Access or a similar database tool.
• Experience dealing with government bodies, venues and external suppliers.

What We Offer

• Fixed monthly salary of 25,000 SYP (new lira).
• Full-time, stable position with an established exhibitions and conferences organizer in Damascus.
• Direct working relationship with the General Manager and the leadership team.
• Exposure to major national and international events hosted in Syria.

How to Apply

Submit your application through careers.jeserhr.com. Shortlisted candidates will be contacted for an initial screening interview. Applications are treated in strict confidence and reviewed on a rolling basis, so early applications are preferred.